Please use this list of items when accepting funds.  Doing so will serve to make deposit transmittal to the University Cashiers both fast and accurate.

  • Verify cash for counterfeit using counterfeit pens. 

  • Coins wrapped by customers and presented to a department must be  verified for accuracy by the department before depositing in the Bursary. Coins must be wrapped if in the following quantities: 
      • Pennies - $0.50
      • Nickels -  $2.00
      • Dimes -   $5.00
      • Quarters - $10.00

  • Checks should be endorsed as soon as possible after they are received as follows:  For Deposit Only in the Account of Valdosta State University – Name of Department. 

  • Review checks thoroughly and obtain the following: 
      • Payer Signature on the front
      • Local or permanent address & phone number
      • An identification number (Driver’s License or student ID). 
  • Money-Orders must have an identification number and endorsement. 
  • Departments must have a documented system to provide a dated, sequential record of the original entry of funds received. Any method used must provide a clear audit trail.  Acceptable examples include Pre-numbered receipts or cash register receipts.  (The Cashiers can assist you in choosing a method.)

  • Do Not Accept Counter, starter, credit-card checks or post-dated checks.

  • Do Not hold checks - Include in the daily deposit.  Failure to do so may result in termination.

  • Do Not cash employee or student checks.  The Bursary offers this service during normal business hours for a maximum amount of $50 per day.

  • Do Not Advance cash or receive an IOU.